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Moteur de recherche d'offres d'emploi Amundi

Intern - EA/Team Assistant


Vacancy details

General information

Entity

Amundi is Europe's largest asset manager by assets under management and ranks in the top 101 globally. It manages 1.476 trillion2 euros of assets across six main investment hubs3. Amundi offers its clients in Europe, Asia-Pacific, the Middle East and the Americas a wealth of market expertise and a full range of capabilities across the active, passive and real assets investment universes. Clients also have access to a complete set of services and tools. Headquartered in Paris, Amundi was listed in November 2015.
Thanks to its unique research capabilities and the skills of close to 4,500 team members and market experts based in 37 countries, Amundi provides retail, institutional and corporate clients with innovative investment strategies and solutions tailored to their needs, targeted outcomes and risk profiles.

1 Source IPE “Top 400 asset managers” published in June 2018 and based on AUM as of end December 2017
2 Amundi figures as of March 31, 2018
3 Investment hubs: Boston, Dublin, London, Milan, Paris and Tokyo   

Reference

2020-51419  

Publication date

06/10/2020

Job description

Business type

Types of Jobs - Asset Management

Contract type

Internship/Trainee

Term (in months)

12

Expected start date

01/11/2020

Management position

No

Job summary

Purpose of the job:

Be part of a team providing administrative support to various teams and Heads of Department within Amundi (UK) Limited. Acting as a first point of contact and thereafter sharing workload and responsibilities with  other members of the Administration team.

Main Tasks & Accountabilities:

-  Support for Heads of Department / Management team
-  Organising business trips for the relevant departments including booking flights, hotels, taxis and scheduling itineraries, and using initiative to resolve sudden changes to itineraries/schedules
-  Calculating and processing expense claims from business trips
-  Controlling and submitting of expenses claims for approval
-  Maintaining diaries including arranging appointments
-  Protecting and ensuring the confidentiality of all information
-  Act as ‘gatekeeper’ for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds, highlight conflicting appointments
-  Preparing general correspondence, including confidential documents, and drafting responses to correspondence,
-  Organising incoming and outgoing mail, courier services, special delivery requirements
-  Support for the other members of the team as and when needed
-  Handling overseas visitors agendas
-  Committees – scheduling numerous senior level meetings and preparing documents
-  Screening telephone calls, taking and conveying messages where appropriate
-  Providing admin support as and when needed
-  Frequent liaison with Paris office to assist with meetings and visitors etc.
-  Printing and collating all documentation as required
-  Organising other ad-hoc internal and external meetings
-  Meeting minutes taking
-  Providing support in the preparation of client events
-  Supporting with any other ad-hoc administrative support

Position localisation

Geographical area

Europe, United Kingdom

City

London

Candidate criteria

Minimal education level

Bachelor Degree / BSc Degree or equivalent

Academic qualification / Speciality

BSc Degree or equivalent

Required skills

• Self-starter with a “can do” attitude, willing to adapt and take on challenges
• Highly organised with excellent abilities to multi task
• Excellent time management skills and a team player
• Strong verbal & written communication skills
• Strong Microsoft Office skills particularly with Outlook, PowerPoint and Excel
• Ability to independently assess issues and initiate solutions

Languages

Fluent and written English