This role is  providing administrative support to various teams and Heads of Department within Amundi (UK) Limited. This will include:

• Acting as a first point of contact and thereafter sharing workload responsibilities with other members of the Administration team. 

• Support for Heads of Department / Management team

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  Organising business trips for the relevant departments including booking flights, hotels, taxis and scheduling itineraries, and using initiative to resolve sudden changes to itineraries/schedules.

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   Calculating and processing expense claims from business trips.

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  Controlling and submitting of expenses claims for approval.

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  Maintaining diaries including arranging appointments.

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  Protecting and ensuring the confidentiality of all information.

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   Act as ‘gatekeeper’ for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds, highlight conflicting appointments.

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  Preparing general correspondence, including confidential documents, and drafting responses to correspondence. 

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   Organising incoming and outgoing mail, courier services, special delivery requirements.

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   Support for the other members of the team as and when needed.

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  Handling overseas visitors agendas.

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  Committees – scheduling numerous senior level meetings and preparing documents.

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   Screening telephone calls, taking and conveying messages where appropriate.

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   Providing admin/facilities support as and when needed.

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   Frequent liaison with Paris office to assist with meetings and visitors etc.

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    Printing and collating all documentation as required.

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   Organising other ad-hoc internal and external meetings.

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  Meeting minutes taking

• Providing support in the preparation of client events

• Provide support with  internal/external events

• Creation of promotional posters/material for these events

• Creation and maintenance of the London Branch Sharepoint (intranet)

•   Providing reception lunch/holiday cover when necessary

•  Providing admin annual leave coverage for the admin team 

• Update the attendance report on a regular basis

• Supporting with any other ad-hoc administrative/facilities support

Bachelor Degree 

•  Self-starter with a “can do” attitude, willing to adapt and take on challenges.

•  Highly organised with excellent abilities to multi task.

• Excellent time management skills and a team player

• Strong verbal & written communication skills

• Strong Microsoft Office skills particularly with Outlook, PowerPoint and Excel

• Ability to independently assess issues and initiate solutions

• Strong Microsoft Office skills particularly with Outlook, PowerPoint and Excel